Confirm the reporting period
Q1 covers January–March, Q2 April–June, Q3 July–September, and Q4 October–December. The corresponding due dates are April 30, July 31, October 31, and January 31.
A clean quarterly submission starts before Accela: identify the right period, gather every reservation source, reconcile the dates, and preserve the support behind the final number.
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These steps make the quarterly number easier to explain, reproduce, and correct before it reaches the portal.
Q1 covers January–March, Q2 April–June, Q3 July–September, and Q4 October–December. The corresponding due dates are April 30, July 31, October 31, and January 31.
Export reservation activity from every platform used by the dwelling and include direct bookings. A partial source set creates a partial annual-utilization picture.
Verify check-in, checkout, status, and reservation identity. Investigate invalid ranges, duplicate records, and conflicting versions.
Assign a cross-boundary stay to the checkout quarter as one whole reservation. Do not split its nights between quarters.
Compare the calculated booked days with the underlying reservations, save the workpaper, submit in Accela, and retain the records required by current City rules.
This workflow summarizes the City’s public materials. Review the host reporting guidelines and submission guide before filing.
A defensible workpaper shows what counted, what did not count, and why.
Keep the reservation identifier, check-in, checkout, nights, and source next to the quarter total.
Preserve excluded rows rather than silently deleting them so the source-to-total bridge remains understandable.
Resolve duplicate identifiers, overlapping stays, one-night activity, invalid dates, and inconsistent source versions before entry.
When facts are unclear, pause and verify rather than forcing the record into a clean-looking total.
Under the City’s host reporting guidelines, a reservation crossing two quarters is reported in its entirety in the quarter when the guest checks out.
Quarterly STR excludes canceled and no-show rows from its booked-day calculation and keeps the exclusions visible for review. Always verify source status fields and City guidance.
Only if it represents all activity for the licensed dwelling. If reservations came from multiple platforms or direct bookings, include every source before relying on the total.
No. Quarterly STR is independent preparation software. The City website, ordinance, published guidance, and Accela portal remain authoritative.
Quarterly STR applies the same deterministic review to each source and leaves the result visible before you save a report pack.